Trade & Media Events Calendar
These are events that we know of currently FY24. All events are subject to change.
Continual updates to the calendar will occur as plans are confirmed. AOT reserves the right to cancel or change dates, details and participation fees for trade shows, sales missions, media missions and press trips as needed.
FY24 Draft - This is not a complete list - only what is available at this time.
JULY 2023
Independence Day - July 4, 2023
ARIZONA GOVERNOR’S CONFERENCE ON TOURISM
Date:
July 10-12, 2023
Location:
Westin La Paloma, Tucson
AOT Division:
Participants:
Cost:
All Divisions
Open to all industry partners
TBD
Program Summary:
Industry tourism conference for networking, best practices and collaboration. https://azgcot.com/
AOT Contacts:
Kiva Couchon, [email protected]
AUGUST 2023
ESTO - U.S. Travel Association
Date:
August 19-22, 2023
Location:
Savannah, Georgia
AOT Division:
Participants:
Cost:
Trade
Travel Industry Education – State and City DMO representatives
ESTO is self-registration. More information at: https://esto.ustravel.org/
Program Summary:
ESTO (Educational Seminar for Tourism Organizations) is the premier annual learning and knowledge-sharing forum for destination marketing professionals.
SEPTEMBER 2023
Labor Day - September 4, 2023
TRAVEL CLASSICS WEST - VANCOUVER
Date:
September 14-17, 2023
Location:
Vancouver, British Columbia
AOT Division:
Participants:
Audience:
Cost:
Media
Participation is open to any Arizona tourism supplier.
U.S. and Canada based freelance travel writers and editors.
Costs vary depending on level of participation/Sponsorship. Visit www.travelclassics.com or contact Maren Rudolph at [email protected] or 914-591-4503 for more information.
Program Summary:
Travel Classics West is a premier travel writer conference that allows freelance travel writers the opportunity to meet with the industry's top editors. This conference attracts top-notch editors from publications such as Sunset Magazine, National Geographic, Self, Travel + Leisure, Conde Nast, AARP Magazine, Men’s Journal, Saveur and more. Travel Classics West alternates annually between Scottsdale, Arizona and another western destination in North America.
AOT Contacts:
Kim Todd, [email protected]
*AOT will organize a Vancouver media event in conjunction with Travel Classics West on Sept. 13th. If you are interested in attending, please contact: Kim Todd
AMERICAN CUP TOUR OPERATOR GOLF INVITATIONAL
Date:
September 17-22, 2023
Location:
Boise, ID
AOT Division:
Participants:
Audience:
Cost:
Trade
AOT & Destination Sponsors. This event is self-registration, please contact Terry Selk directly (email below)
International Travel Trade & Media
$2,500
Program Summary:
Networking with international travel trade clients from key markets. Sponsorships available directly from Terry Selk, organizer at [email protected]
OCTOBER 2023
BRAND USA TRAVEL WEEK UK & EUROPE
Date:
October 16-19, 2023
Location:
London, England
AOT Division:
Participants:
Cost:
CoOp Program:
Audience:
Trade and Media
Participation is open to any Arizona tourism entities. The event is self-registration.
$7,500 per exhibitor; $2,000 for additional delegate
Cap on Trade - $1,500
European Tour operators / Media component
Program Summary:
Join us for the annual Brand USA Travel Week Europe event, October 16-19, 2023 in London, England. Brand USA Travel Week is an immersive celebration of the United States showcasing the diverse range of travel experiences available in the U.S. The event will consist of three major components: The Brand USA Travel Expo B2B event, Enrichment Series with educational sessions and the Brand USA Consumer Event.
AOT Contacts:
Trade: Jessica Remington [email protected] / Media: Kim Todd [email protected]
24th AMERICAN INDIAN TOURISM CONFERENCE
Date:
October 2-5, 2023
Location:
Choctaw Casino & Resort, Durant, OK
AOT Division:
Participants:
Audience:
Cost:
American Indian Program
Participation is open to any Arizona tourism entities.
U.S. and Arizona Tourism partners that provide products and services to the domestic and international travel market.
Costs vary depending on level of participation. All registration information is available on https://www.aianta.org/aitc/ or call 505-724-3592 for more information. This conference will be offered in rural co-op and is self-registration.
Program Summary:
This national conference focuses on tourism in Indian Country and shares knowledge, experience and best practices from tourism programs around the United States.
AOT Contacts:
Dawn Melvin, [email protected]
NOVEMBER 2023
Veteran’s Day – November 10, 2023
Thanksgiving– November 23, 2023
GERMAN TRADE MISSION
Date:
TBD
Location:
TBD
AOT Division:
Participants:
Cost:
CoOp Program:
Trade
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first
$2,500 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
$1,250 per DMO
Program Summary:
AOT and its partners will host trade functions in Germany and German speaking regions (TBC*) to educate the travel trade about Arizona’s world class tourism amenities. Additionally, we will schedule one-on-one appointments with travel trade.
AOT Contacts:
Jessica Remington, [email protected]
NTA TREX (National Tour Association Travel Exchange)
Date:
November 12-15, 2023
Location:
Shreveport-Bossier, Louisiana
AOT Division:
Participants:
Audience:
Cost:
Trade
Participation is open to any Arizona tourism entities.
Domestic tour operators and travel agents in the NTA network
TBD
Program Summary:
Travel Exchange is National Tour Association’s annual convention, where our members get down to business. More than $400 million has been generated in only the last 3 years. But it’s even more: It’s a chance to meet the travel world under one roof, a chance to share ideas and turn handshakes into partnerships. Simply put, TREX is the most important industry event of the year, featuring the hottest travel product from every
U.S. state, Canadian province and 30+ countries. If you don’t come to Milwaukee, you’re missing 80% of our tour operators who only attend Travel Exchange. https://ntatravelexchange.com/
AOT Contacts:
Joanna Tejeda, [email protected]
DECEMBER 2023
Christmas - December 25, 2023
ARIZONA WINE FOCUSED INTERNATIONAL GROUP PRESS TRIP
Date:
December 2-9, 2023
Location:
Verde Valley, Sonoita/Elgin and Willcox
AOT Division:
Participants:
Media
International Travel Writers
Program Summary:
Visit Arizona’s three AVA designated regions and learn from the winemakers themselves about Arizona’s burgeoning wine regions.
AOT Contacts:
Kim Todd, [email protected]
ILTM CANNES LUXURY TRAVEL TRADE SHOW
Date:
December 4-7, 2023
Location:
Cannes, France
AOT Division:
Participants:
Audience:
Cost:
Trade
Participation is open to any Arizona luxury tourism entities.
Tour operators / an exclusive collection of luxury travel advisors representing high net worth travelers.
TBD
This event is self-registration at https://www.iltm.com/cannes/en-gb.html
Program Summary:
Whether you’re looking to break into the luxury travel market or you’ve been working in the industry for some time now, ILTM Cannes is an essential sales and marketing opportunity for travel specialists. At its heart, the show is highly curated meetings between the region’s most exclusive and sought after travel designers and the world’s finest hospitality brands.
AOT Contacts:
Jessica Remington, [email protected]
JANUARY 2024
New Year’s Day – January 1, 2024
Martin Luther King Day – January 15, 2024
LOS ANGELES RECEPTIVE TOUR OPERATOR MISSION
Date:
TBD
Location:
Greater Los Angeles Area
AOT Division:
Participants:
Cost:
Trade and Media
Participation is open to any Arizona tourism entities.
TBD
Audience:
Program Summary:
European, Chinese & Japanese Tour operators
We will host a minimum of 3 events in the Los Angeles area, targeting specific European, Japanese and Chinese Receptive Tour Operators.
AOT Contacts:
Trade: Jessica Remington [email protected] / China Trade: Kim Todd [email protected]
IMM TRAVMEDIA DAY NYC
Date:
January 24-25, 2024
Location:
New York City
AOT Division:
Participants:
Audience:
Cost:
Media
Open to statewide DMO partners, CVBs & Chambers
Tour operators / an exclusive collection of luxury travel advisors representing high net worth travelers.
Varies based on membership
Program Summary:
IMM TravMedia is a self-registering event. Each delegate will have their own table and set of media appointments that are scheduled in the TravMedia portal. Visit https://travmedia.com/immusa/ for more info.
AOT Contacts:
Marjorie Magnusson, [email protected]
FEBRUARY 2024
Chinese New Year – February 10, 2024
President’s Day – February 19, 2024
GO WEST SUMMIT
Date:
February 26 - 29, 2024
Location:
Lake Tahoe, NV
AOT Division:
Participants:
Audience:
Cost:
CoOp Program:
Trade
Self-Registration – Open to any Arizona Tourism Supplier. Info: https://www.gowestsummit.com/
International Travel Trade & Receptive Operators
TBC – This event is self-registration
Match up to $1,500 per DMO
Program Summary:
Suppliers representing destinations, properties and attractions from the American West and tour operators from around the planet participate in multi-day appointment sessions.
AOT Contacts:
Jessica Remington, [email protected]
Joanna Tejeda, [email protected]
MARCH 2024
SWANSON'S AMERICAN TRAVEL DAY
Date:
TBD
Location:
TBD
AOT Division:
Participants:
Audience:
Cost:
Trade
Open to all statewide DMO partners, CVBs & Chambers. Web: https://www.swansons.se/
International Travel Trade
$950 + tax (if applicable)
Program Summary:
More details to come
AOT Contacts:
IMM BERLIN TRAVMEDIA DAY
Date:
March 4, 2024
Location:
Berlin, Germany
AOT Division:
Participants:
Audience:
Cost:
Media
Open to all statewide DMO partners, CVBs & Chambers. Website: https://travmedia.com/imm/
International Media
Varies. Based on membership
Program Summary:
IMM TravMedia is a self-registering event. IMM is established as the industry’s leading event for the media to meet travel and tourism brands. Exhibitors each enjoy a dedicated branded table where they can meet top travel journalists, editors and broadcasters to discuss their news, events and developments. A single-day networking and relationship-building opportunity for journalists and travel & tourism brands. Visit https://travmedia.com/immgermany for more info.
AOT Contacts:
Marjorie Magnusson, [email protected]
ITB BERLIN 2024
Date:
March 5-7, 2024
Location:
Berlin, Germany
AOT Division:
Participants:
Cost:
CoOp Program:
Trade
Open to statewide tourism suppliers (Trade & Media). AOT Trade booth presence in 2024 TBD*. For meeting counter self-registration and more information, visit https://www.b-for.com/events/itb-berlin
TBD
$2,000 per DMO
Program Summary:
The International Tourism Exchange ITB Berlin is known throughout the world as the leading trade fair for the global tourism industry. This makes ITB Berlin the main forum for communication and marketing for the worldwide tourism sector. It is an ideal opportunity for exhibitors to get their messages out to both trade visitors and the media. ITB is the world's largest travel industry trade show with more than 10,000 exhibitors from more than 180 countries competing for travel business from this important European market.
AOT Contacts:
Jessica Remington, [email protected]
USA TRAVEL SHOW SCANDINAVIA
Date:
TBD
Location:
TBD
AOT Division:
Participants:
Audience:
Cost:
Trade & Media
Open to all statewide DMO partners, CVBs & Chambers. For table self-registration and more information, visit https://usatravelshow.dk/
International Travel Trade & Media
$1,700 per exhibitor, $300 for additional representative
Program Summary:
Launched in 2012 – and only grown since then – USA Travel Show is the premier B2B Travel Show in Scandinavia with opportunities for U.S. destinations and hospitality brands to meet face to face with the Scandinavian travel trade and media. The travel show is organized by Atlantic Link on behalf of Discover America. Strategic partners include Brand USA and U.S. Travel Association.
AOT Contacts:
Jessica Remington, [email protected]
APRIL 2024
Easter - April 9, 2024
NCAA Men's Final Four - April 6-8, 2024
MEXICO TRADE & MEDIA SALES MISSION
Date:
April 8-12, 2024
Location:
Mexico City & Monterrey
AOT Division:
Participants:
Cost:
CoOp Program:
Trade and Media
Open to statewide DMO partners
$1,800 for both cities or $900 for one city, plus travel expenses
$450 for one city; $900 for both cities
Program Summary:
AOT’s representatives in Mexico, CWW will coordinate a joint trade & media sales mission with one-to-one appointments in Mexico City & Monterrey.
AOT Contacts:
Joanna Tejeda at [email protected]
MAY 2024
Memorial Day - May 29, 2024
IPW LOS ANGELES
Date:
May 3-7, 2024
Location:
Los Angeles, CA
AOT Division:
Participants:
Cost:
Trade & Media
Participation is open to anyone in the tourism industry. Visit http://www.ustravel.org for more information and to register.
Varies by exhibit size and is self-registration
Program Summary:
IPW organized by the US Travel Association, is the premier international trade show in the US attracting nearly 1,200 international tour operators and 250 travel journalists from more than 70 countries each year. AOT attends with staff and international representatives conducting 20-minute, pre-scheduled appointments over the course of three days. In addition to meeting with media at the Arizona booth, AOT also has the opportunity to meet with journalists at the Media Marketplace, which is typically held on the first day of the show.
AOT Booth co-op: AOT will allow rural/tribal DMO’s to co-op in to sit in the AOT booth and share appointments with us at an affordable price. Space will be limited to one delegate per DMO on a first come/first serve basis. Please refer to the AOT CoOp Marketing Program selection sheet for more information.
AOT Contacts:
Kim Todd, [email protected]; Joanna Tejeda, [email protected]
JUNE 2024
TBD 2024
Independence Day - July 4, 2024
EASTERN CANADA TRADE AND MEDIA MISSION
Date:
TBD
Location:
TBD
AOT Division:
Participants:
Trade and Media
AOT Only
Program Summary:
AOT’s trade and media representatives in Canada, will coordinate a mission in Toronto and possibly Quebec.
AOT Contacts:
Marjorie Magnusson at [email protected], Joanna Tejeda at [email protected]