VisitArizona.com

Trade & Media Events Calendar

AOT’s FY20 Trade Shows, Trade & Media Missions, Press Trips, FAMS and Events are listed below. AOT welcomes statewide Arizona DMOs, chambers of commerce, convention and visitor bureaus, tourism suppliers and tribal entities to review the opportunities. Continual updates to the calendar will occur as plans are confirmed. AOT reserves the right to cancel or change dates, details and participation fees for trade shows, sales missions, media missions and press trips as needed.

Download the Trade & Media Events Calendar PDF

July 2019

Governor's Conference on Tourism "GCOT"

Date:

July 22 - 24, 2019

Location:

JW Marriott Starr Pass Resort & Spa, Tucson

Participants:

Participation is open to Arizona tourism entities

Cost:

All registration information is available on azgcot.com

AOT Division:

AOT staff will attend GCOT

Audience:

All Arizona Tourism partners that provide products and services to the domestic and international travel market. Sponsorships are also available and include registration.

AOT Contact:

Alena Hicks at [email protected]

August 2019

ESTO Conference

Date:

August 17 - 21, 2019

Location:

Austin, Texas

Participants:

AOT will send staff representatives from Marketing, Trade & Media Relations division to attend.

Cost:

ESTO is self-registration. More information is here: esto.ustravel.org

Audience:

Travel Industry Education – State and City DMO representatives

AOT Contact:

Alena Hicks at [email protected]

September 2019

China Trade and Media Mission

Date:

September 1 - 7, 2019

Location:

2nd Tier cities

Participants:

AOT Only to scout new 2nd tier cities for December mission.

AOT Division:

Trade & Media

Program Summary:

AOT Contact:

AOT’s trade and media representative in China, AVIA Reps, will coordinate a mission to targeted 2nd tier cities in China for December 2019.

Trade: Becky Blaine at [email protected]
Media: Kim Todd at [email protected] or 602-364-3305

Brand USA Travel Week in the UK

Date:

September 9 - 13, 2019

Location:

London, United Kingdom

Participants:

Participation is open to any Arizona tourism entities.

Cost:

$4,950 per exhibitor, $1,000 per additional delegate.
This event is self-registration at traveltrade.visittheusa.com/brand-usa-travel-week-2019

Audience:

Program Summary:

UK Tour operators / there is no media component to Travel Week.

Join us for the inaugural Brand USA Travel Week event, September 9 - 13, 2019 in London, England. Brand USA Travel Week is an immersive celebration of the United States showcasing the diverse range of travel experiences available in the U.S. The event will consist of three major components: The Brand USA Travel Expo B2B event, Enrichment Series with educational sessions and the Brand USA Consumer Event.

AOT Contact:

Jessica Mitchell at [email protected]

21st American Indian Tourism Conference

Date:

September 16 - 19, 2019

Location:

Hard Rock Hotel & Casino – Tulsa, Oklahoma

Participants:

Participation is open to any Arizona tourism entities.

Cost:

Costs vary depending on level of participation, $425 to $575. All registration information is available on aianta.org/aitc or call 505-724-3592 for more information. This conference will be offered in rural co-op and is self-registration.

Audience:

U.S. and Arizona Tourism partners that provide products and services to the domestic and international travel market.

Program Summary:

This national conference focuses on tourism in Indian Country and shares knowledge, experience and best practices from tourism programs around the United States. This conference will be held in Arizona on Ft. McDowell Yavapai Nation at We-Ko-Pa Resort in 2020.

American Cup Tour Operator Event

Date:

September 22 - 27, 2019

Location:

Traverse City, Michigan

Participants:

AOT Only

AOT Division:

Trade

Audience:

International Travel Trade

Program Summary:

AOT Contact:

Networking with international travel trade clients from key markets.

Becky Blaine at [email protected]

Travel Classics West

Date:

September 26 - 29, 2019

Location:

Whistler, British Columbia

Participants:

Participation is open to any Arizona tourism supplier.

Cost:

Costs vary depending on level of participation. Visit travelclassics.com or contact Maren Rudolph at [email protected] or 914-591-4503 for more information and to register.

Audience:

U.S. and Canada based freelance travel writers and editors.

Program Summary:

AOT & Experience Scottsdale will host the luncheon with Arizona partners on Saturday, Sept. 28th. If you are a registered sponsor, and would like to participate, please reach out to Becky Blaine [email protected]

Travel Classics West is a premier travel writer conference that allows freelance travel writers the opportunity to meet with the industry's top editors. There is a low writer-to-editor ratio and pre-scheduled appointments, which gives the writers ample opportunities to have one-on-one time with the editors. This conference attracts top-notch editors from publications such as Sunset Magazine, National Geographic Adventure, Self, Robb Report, AARP Magazine, Men’s Journal, Golf for Women, Saveur and more. Travel Classics West alternates annually between Scottsdale, Arizona and another western destination in North America.

October 2019

Australia/NZ Sales Mission (Arizona & Colorado Office of Tourism)

Date:

October 28 - November 2, 2019

Location:

Melbourne & Sydney Australia, Auckland, New Zealand

Participants:

Open to statewide tourism partners (space will be limited)

AOT Division:

Trade & Media

Cost:

$2,500 participation fee per partner (not including travel costs)

Program Summary:

AOT will lead a sales mission to Australia & NZ with Colorado Office of Tourism. We will have local rep firms in country assist with logistics and scheduling. Arizona continues to see double digit growth from the AU/NZ market. 2018 visitation increased by 10%.

AOT Contact:

Becky Blaine at [email protected]

ILTM China

Date:

October 30 - November 1, 2019

Location:

Shanghai Exhibition Center

Participants:

AOT’s Chinese Trade representative will attend on behalf of the state.

AOT Division:

Trade

Program Summary:

ILTM China is a dedicated event for the Chinese outbound market. Luxury brands from all over the world will meet with key luxury travel planners and agencies from China.

AOT Contact:

Jessica Mitchell at [email protected]

November 2019

Eastern Canada Sales Mission

Date:

November 11 - 15, 2019

Location:

Participants:

AOT Division:

Cost:

Montreal and Toronto

Participation is open to any Arizona tourism supplier.

Trade & Media

$1600 for both cities or $800 for one city, plus travel expenses and shipping.

Audience:

Eastern Canada travel trade & media

Program Summary:

Appointments and events will be organized by AOT’s Canada rep firm.

AOT Contacts:

Trade: Olivia Hall at [email protected] or 602-364-3693
Media: Marjorie Magnusson at [email protected]

Japan Sales Mission – 1st year

Date:

November, 2019

Location:

Tokyo, Japan

Participants:

AOT Division:

AOT only

Trade & Media

Program Summary:

AOT will conduct a sales mission to Tokyo in FY20. We will have a local rep firm in country assist with logistics and scheduling. Arizona continues to see double digit growth from the Japanese market.

AOT Contacts:

Trade: Jessica Mitchell at [email protected]
Media: Kim Todd at [email protected]

Chinese Media Tour

Date:

Mid November - TBD

Location:

Central / North Central Arizona

Audience:

Chinese travel writers

Program Summary:

Focus on Phoenix as the gateway to Arizona, exploring central and north central Arizona.

AOT Contact:

Kim Todd at [email protected]

December 2019

China Trade and Media Mission

Date:

December 1 - 7, 2019

Location:

Shanghai plus 2nd tier cities (AOT will scout 2nd tier cities in September)

Participants:

Participation is open to all Arizona tourism suppliers

Cost:

$2,500.00 per delegate plus travel expenses and shipping.

AOT Division:

Trade & Media

Program Summary:

AOT’s trade and media representative in China, AVIA Reps, will coordinate a delegation-led mission in China. The events in each city will typically include a destination presentation followed by a luncheon as well as trade specific meetings and one-on-one media appointments. This is available to rural co-op partners.

AOT Contact:

Trade: Jessica Mitchell at [email protected] or 602-364-4157
Media: Kim Todd at [email protected] or 602-364-3305

NTA TREX (National Tour Association Travel Exchange)

Date:

December 8 - 12, 2019

Location:

Fort Worth, Texas

Participants:

Participation is open any tourism supplier.

Cost:

TBD

Audience:

Program Summary:

Domestic tour operators and travel agents in the NTA network.

Travel Exchange is National Tour Association’s annual convention, where our members get down to business. More than $400 million has been generated in only the last 3 years. Simply put, TREX is the most important industry event of the year, featuring the hottest travel product from every U.S. state, Canadian province and 30+ countries. If you don’t come to Fort Worth, you’re missing 80% of our tour operators who only attend Travel Exchange.

AOT Contact:

Trade: Olivia Hall at [email protected] or 602-364-3693

January 2020

Mexico Trade and Media Mission

Date:

January 2020

Locations:

México City and Guadalajara, México

Participants:

AOT Only / Partner mission will resume in FY21.

Audience:

Travel trade professionals and media representatives in Mexico City and Guadalajara

Program Summary:

AOT will host a series of 1:1 meetings in Mexico City and Guadalajara to educate tour operators, travel agents and journalists about Arizona’s world class tourism amenities.

AOT Contacts:

Media: Joanna Tejeda at [email protected] or 602-364-3715
Trade: Olivia Hall at [email protected] or 602-364-3693

IMM Travmedia Day NYC

Date:

January 22 - 23, 2020

Location:

New York City, New York

Participants:

Open to statewide DMO partners, CVBs, and Chambers.

Cost:

Varies based on membership.

AOT Division:

Media Relations

Program Summary:

IMM TravMedia is a self-registering event. Each delegate will have their own table and set of media appointments that are scheduled in the TravMedia portal. Visit travmedia.com/immusa for more info.

AOT Contact:

Becky Blaine at [email protected]

NY Times Travel Show / Trade & Media Event

Date:

January 24 - 26, 2020

Location:

New York City, New York

Participants:

Open to statewide DMO partners, CVBs, and Chambers.

Cost:

Varies (will be available in Rural Co-op)

AOT Division:

AOT’s Consumer Marketing division (NY Times Travel show booths), Trade & Media for trade/media event

Program Summary:

AOT will anchor an “Arizona Row” at the NY Times Travel show the weekend of Jan. 24-26, 2020. The New York Times Travel Show traditionally draws 35,000 consumers.

PLEASE NOTE: Updated date/time: Prior to the start of the NYTimes Travel show, on Thursday evening, Jan. 23rd AFTER IMM Day, AOT will host a joint trade/media event for clients in the NYC area. If you are exhibiting at the NYTimes Travel show with AOT, then you can attend at no charge.

If you are not exhibiting at NYTimes Travel Show, but would like to attend our Arizona event, there will be a $300 participation fee.

AOT Contacts:

Alena Hicks will be the main point of contact for the Travel shows. She will distribute a participation form and booth information. This will be available in rural co-op program.

Marketing Partnership: Alena Hicks at [email protected] or 602-364-3759
Trade & Media: Becky Blaine at [email protected]

February 2020

International Media Tour: To be announced

Date:

February 2020

Location:

TBD - Tour will start / end in the Valley.

AOT Division:

Media Relations

Program Summary:

One travel writer from each country will be invited: Germany, UK, China, Canada, Mexico, Japan, Australia

AOT Contacts:

Marjorie Magnusson or Kim Todd at [email protected] or
[email protected] or 602-364-3695 or 602-364-3305

Vancouver Media Mission

Date:

February 2020

Location:

Vancouver, Canada

Participants:

AOT Only

AOT Division:

Media

Audience:

Program Summary:

Canadian travel media

Western Canada is a key market for Arizona. Vancouver boasts a high number of quality writers and editors.

AOT Contact:

Becky Blaine at [email protected]

NAJ RTO Summit

Date:

February 25 – 26, 2020

Location:

Marina del Rey, CA

Participants:

Participation is self registration and open to tourism suppliers.

AOT Division:

Trade

Audience:

West Coast Receptive Tour Operators

AOT Contact:

Trade: Jessica Mitchell at [email protected]

March 2020

Discover America USA Travelshow – Denmark

Date:

March 1 - 2, 2020

Location:

Copenhagen, Denmark

Participants:

Self Registration – Open to any Arizona Tourism Supplier.

Cost:

Approx. $900.00 if you are a Bronze Sponsor (2 badges).

AOT Division:

Trade will attend.

Audience:

Program Summary:

Travel Trade & Media in the Nordic Market

The International Tourism Exchange ITB Berlin is known throughout the world as the leading trade

AOT Contact:

Jessica Mitchell at [email protected]

IMM Berlin TRAVMEDIA Day

Date:

March 3, 2020

Location:

Berlin, Germany

Participants:

Open to all statewide DMO partners, CVBs & Chambers

Cost:

Varies based on membership

AOT Division:

Media Relations

Audience:

Program Summary:

IMM TravMedia is a self-registering event. IMM is established as the industry’s leading event for the media to meet travel and tourism brands. Exhibitors each enjoy a dedicated branded table where they can meet top travel journalists, editors and broadcasters to discuss their news, events and developments. As a single-day networking and relationship-building opportunity for journalists and travel & tourism brands, IMM is unrivaled. Visit https://travmedia.com/immgermany for more info.

AOT Contact:

Marjorie Magnusson at [email protected] or 602-364-3695

ITB (International Travel Exchange Berlin)

Date:

March 3 - 6, 2020

Location:

Berlin, Germany

Participants:

Open to statewide DMO partners, CVBs & Chambers (Trade Only); Kaus media for AOT (Media)

Cost:

$4,000.00 to be in the tradeshow booth, booth, $1,800 for media delegates

AOT Division:

Trade & Media

Audience:

Program Summary:

German travel trade professionals and media.

The International Tourism Exchange ITB Berlin is known throughout the world as the leading trade fair for the global tourism industry. This makes ITB Berlin the main forum for communication and marketing for the worldwide tourism sector. It is an ideal opportunity for exhibitors to get their messages out to both trade visitors and the media. ITB is the world's largest travel industry trade show with more than 10,000 exhibitors from more than 180 countries competing for travel business from this important European market.

AOT Contact:

Trade: Jessica Mitchell at [email protected] or 602-364-4157
Media: Marjorie Magnusson at [email protected] or 602-364-3695

TRAVMedia International Media Marketplace (IMM) London

Date:

March 9 - 10, 2020

Location:

London, England

Participants:

Self Registration – Open to any Arizona tourism supplier

AOT Division:

AOT’s Media Rep in the UK will represent the state

Audience:

Program Summary:

UK Media

The show consists of one-on-ones between international media and travel and tourism brands. See IMM website for more info: travmedia.com/immuk

AOT Contact:

Kim Todd at [email protected] or 602-364-3305

Go West Summit

Date:

March 24 - 27, 2020

Location:

Portland, Oregon

Participants:

Self Registration – open to any Arizona Tourism Supplier

Cost:

Varies (this will be available in the rural co-op program)

AOT Division:

Trade

Program Summary:

AOT Trade division will attend. Partners can register individually, please visit gowestsummit.com for more information. AOT is a state sponsor again this year and will host a state caucus at the beginning of the summit.

AOT Contacts:

Jessica Mitchell at [email protected] or 602-364-4157 or
Joanna Tejeda at [email protected]

Dallas Travel & Adventure Consumer Show / Trade & Media Event

Date:

March 27 - 29, 2020 (Travel & Adventure show is March 28 & 29)

Location:

Dallas, Texas

Participants:

Open to statewide DMO partners, CVBs, and Chambers.

Cost:

Varies (will be available in Rural Co-op.)

AOT Division:

Marketing (Travel & Adventure show booths), Trade & Media for event

Program Summary:

AOT will anchor an “Arizona Row” at the Dallas Travel & Adventure show the weekend of March 28 & 29, 2020. This show sees around 13K consumers and Dallas is a new target city for AOT. Prior to the start of the show, on Friday, March 27, AOT will host a joint trade/media Arizona event for clients in downtown Dallas.

AOT Contacts:

Alena Hicks will be the main point of contact for the Travel & Adventure shows. She will distribute a participation form and booth information. This will be available in rural co-op.

There will be a separate participation sign up for the trade/media event on Friday, March 27th, 2019 There will be no additional for this event if you are exhibiting at the show. If you are not exhibiting at the show, there will be a nominal participation fee.

Marketing Partnerships: Alena Hicks at [email protected]
Trade & Media: Becky Blaine at [email protected]

April 2020

UK Trade & Media Mission

Date:

April 27 - 29, 2020

Location:

London + 1 other location TBD

Participants:

Cost:

Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first.

$2,000 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.

Audience:

AOT and its partners will host trade & media functions in London to educate the travel trade and journalists about Arizona’s world class tourism amenities. Additionally, we will schedule media desk side appointments.

AOT Contacts:

Kim Todd at [email protected] or 602-364-3305
Jessica Mitchell at [email protected]

Travel Classics International (Media Only)

Date:

April 30 - May 3, 2020

Location:

Lausanne, Switzerland

Participants:

International Travel Writers and Editors

Cost:

Costs vary depending on level of participation. Visit travelclassics.com or contact Maren Rudolph at [email protected] or 914-591-4503 for more information and to register.

Program Summary:

Travel Classics International is a premier travel writer conference that allows freelance travel writers the opportunity to meet with the industry's top editors. There is a low writer-to-editor ratio and pre-scheduled appointments, which gives the writers ample opportunities to have one-on-one time with the editors. This conference attracts top-notch editors from publications such as Sunset Magazine, National Geographic Adventure, Self, Robb Report, AARP Magazine, Men’s Journal, Golf for Women, Saveur and more. AOT is a sponsor/co-host of Travel Classics West and traditionally sponsors and attends Travel Classics International.

AOT Contact:

Becky Blaine at [email protected]

May 2020

Germany Trade & Media Mission

Date:

May 4 - 7, 2020

Location:

Vienna, Austria and Hamburg, Germany (locations TBD)

Participants:

Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first.

Cost:

$2,000 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.

Audience:

German Trade & Media

Program Summary:

AOT’s trade and media representatives in Germany will coordinate a mission to promote Arizona to key trade and media in Germany and Austria. The mission will consist of desk-side appointments with key journalists and hosted meal functions in an effort to maintain a strong presence and increase Arizona awareness in this very important and competitive market.

AOT Contacts:

Marjorie Magnusson at [email protected] or 602-364-3695
Jessica Mitchell at [email protected]

Mexican Media Tour

Date:

May 2019

Location:

TBD – tour will start / end in the Valley.

AOT Division:

Media Relations

Program Summary:

AOT will host a media tour for Mexican travel writers.

AOT Contact:

Kim Todd at [email protected]

US Travel Association's IPW

Date:

May 30 - June 3, 2020

Location:

Las Vegas, Nevada

Participants:

Participation is open to anyone in the tourism industry. Visit ustravel.org for more information and to register.

Cost:

Varies by exhibit size.

Audience:

International tourism buyers and media.

Program Summary:

IPW organized by the US Travel Association, is the premier international trade show in the US attracting nearly 1,200 international tour operators and 250 travel journalists from more than 70 countries each year. AOT attends with staff and international representatives conducting 20-minute, pre-scheduled appointments over the course of three days. In addition to meeting with media at the Arizona booth, AOT also has the opportunity to meet with journalists at the Media Marketplace, which is typically held on the first day of the show.

NEW! For 2020 – AOT Booth shared in Rural co-op: AOT will purchase multiple booths in 2020 and allow smaller DMO’s to use their rural co-op participation and share appointments with us at an affordable price. Space will be limited to one delegate per DMO. THESE RURAL CO-OP spots have been filled.

Arizona Pavilion: We’d like to showcase all of the Arizona DMO’s and suppliers in an enhanced “Arizona Pavilion” next year – when you register for the show, please designate in your comments that you would like to be in the Arizona Section. Please also email Joanna Tejeda with any questions or so we can add you to our list: [email protected] or 602-364-3715

June 2020

US Travel Association's IPW

Date:

May 30 - June 3, 2020

Location:

Las Vegas, Nevada

Fam Trips & Group Press Trips

German Media Tour

Date:

Late October 2019 (potentially early November)

Locations:

Hopi, Navajo, White Mountain Apache, Valley

AOT Division:

Media Relations

Audience:

German speaking travel writers.

Program Summary:

Visit attractions on a few of the Native lands as well as national lands. Would like to visit Hopi Arts Trail, Canyon de Chelly, Fort Apache and potentially one of the areas in the Valley.

AOT Contact:

Marjorie Magnusson at [email protected]

Trade Fam: Mexico Product Development Fam Tour

Date:

TBD

Location:

TBD

Participants:

AOT Division:

Mexico Tour Operators

Trade

Program Summary:

AOT will coordinate a FAM Tour for Mexico Travel Agents.

AOT Contact:

Olivia Hall at [email protected] or 602-364-3693

Trade Fam: Canada Product Development Fam Tour

Date:

TBD

Location:

TBD

Participants:

AOT Division:

Canadian Tour Operators

Trade

Program Summary:

AOT will coordinate a FAM Tour for Canadian Travel Agents.

AOT Contact:

Olivia Hall at [email protected] or 602-364-3693

Trade Fam: UK Trade Fam Tour

Date:

Fall 2019

Location:

TBD

Participants:

AOT Division:

Chinese KOL’s

Trade

Program Summary:

AOT will coordinate a FAM Tour for UK market with support from British Airways.

AOT Contact:

Jessica Mitchell at [email protected] or 602-364-4157

Media: Chinese KOL (Key Opinion Leader)

Date:

TBD

Location:

TBD

Participants:

AOT Division:

UK Travel Agents / Tour Operators

Media Relations

Program Summary:

AOT will coordinate trips for FY20 which includes Chinese KOLs for China marketing strategy.

AOT Contact:

Kim Todd at [email protected]