Trade & Media Events Calendar
These are events that we know of currently FY23. All events are subject to change.
Continual updates to the calendar will occur as plans are confirmed. AOT reserves the right to cancel or change dates, details and participation fees for trade shows, sales missions, media missions and press trips as needed.
FY23 Draft - This is not a complete list - only what is available at this time.
JULY 2022
Independence Day - July 4, 2022
ARIZONA GOVERNOR’S CONFERENCE ON TOURISM
Date:
July 13-15, 2022
Location:
JW Marriott Scottsdale Camelback Inn (In-Person)
AOT Division:
Participants:
Cost:
All Divisions
Open to all industry partners
TBD
Program Summary:
Industry tourism conference for networking, best practices and collaboration. https://azgcot.com/
AOT Contacts:
Alena Hicks, [email protected]
AUGUST 2022
ESTO - U.S. Travel Association
Date:
August 6-9, 2022
Location:
Grand Rapids, MI (In-person)
AOT Division:
Participants:
Cost:
Trade
Travel Industry Education – State and City DMO representatives
ESTO is self-registration. More information at: https://esto.ustravel.org/
Program Summary:
ESTO (Educational Seminar for Tourism Organizations) is the premier annual learning and knowledge-sharing forum for destination marketing professionals.
CONNECT TRAVEL MARKETPLACE
Date:
August 6-10, 2022
Location:
Detroit, MI (in-person)
AOT Division:
Participants:
Cost:
Trade
Open to all statewide DMO partners, CVBs & Chambers
$700.00
Program Summary:
AOT Contacts:
Connect Travel Marketplace is an International travel show that combines the right timing for product development in a unique format that creates an efficient and effective environment to expedite the sales process and close business along with a robust educational track to inspire and inform industry leaders in a rapidly evolving global market.
Jessica Remington, [email protected] or Joanna Tejeda, [email protected]
SEPTEMBER 2022
Labor Day - September 5, 2022
TRAVEL CLASSICS WEST - VAIL
Date:
September 22-25, 2022
Location:
Grand Hyatt Vail, Colorado (In-person)
AOT Division:
Participants:
Audience:
Cost:
Media
Participation is open to any Arizona tourism supplier.
U.S. and Canada based freelance travel writers and editors.
Costs vary depending on level of participation/Sponsorship. Visit www.travelclassics.com or contact Maren Rudolph at [email protected] or 914-591-4503 for more information.
Program Summary:
Travel Classics West is a premier travel writer conference that allows freelance travel writers the opportunity to meet with the industry's top editors. This conference attracts top-notch editors from publications such as Sunset Magazine, National Geographic, Self, Travel + Leisure, Conde Nast, AARP Magazine, Men’s Journal, Saveur and more. Travel Classics West alternates annually between Scottsdale, Arizona and another western destination in North America.
AOT Contacts:
Kim Todd, [email protected]
BRAND USA TRAVEL WEEK EUROPE
Date:
September 26-29, 2022
Location:
Frankfurt, Germany
Participants:
Audience:
Cost:
Participation is open to any Arizona tourism entities.
European Tour operators / update – March 2022 Brand USA has announced a media component and sent an email out to register your interest.
$7,500 per exhibitor, $2,000 per additional delegate (maximum of one additional delegate). This will be in rural co-op for 1 delegate only. This event is self-registration at https://brandusatravelweekeurope.com/
https://www.thebrandusa.com/travel-week-2022
Program Summary:
Join us for the annual Brand USA Travel Week Europe event, September 26-29, 2022 in Frankfurt, Germany. Brand USA Travel Week is an immersive celebration of the United States showcasing the diverse range of travel experiences available in the U.S. The event will consist of three major components: The Brand USA Travel Expo B2B event, Enrichment Series with educational sessions and the Brand USA Consumer Event.
AOT Contacts:
Jessica Remington, [email protected]
AMERICAN CUP TOUR OPERATOR GOLF INVITATIONAL
Date:
September 26-30, 2022
Location:
Trumbull County, Ohio
AOT Division:
Participants:
Audience:
Cost:
Trade
AOT & Destination Sponsors
International Travel Trade & Media
TBD
Program Summary:
Networking with international travel trade clients from key markets. Sponsorships available directly from Terry Selk, organizer at [email protected]
OCTOBER 2022
CANADA TRADE AND MEDIA MISSION
Date:
October 17-19, 2022
Location:
Vancouver
AOT Division:
Participants:
Cost:
Trade and Media
Open to all statewide DMO partners, CVBs & Chambers
$1,500
This will be in rural co-op for 1 delegate only.
Program Summary:
AOT’s trade and media representatives in Canada, Reach Global, will coordinate a mission in Vancouver. There will be an evening event on 10/18 and a breakfast on 10/19 before flying back to AZ. This will be limited to 5 trade and 5 media partners. AOT will implement a waiting list, if necessary.
AOT Contacts:
Media: Marjorie Magnusson, [email protected] / Trade: Joanna Tejeda at [email protected]
24th AMERICAN INDIAN TOURISM CONFERENCE
Date:
October 24 - 27, 2022
Location:
Rincon Band of Luiseno Indians – Harrah’s Resort Southern California, Funner, CA
AOT Division:
Participants:
Audience:
Cost:
American Indian Program
Participation is open to any Arizona tourism entities.
U.S. and Arizona Tourism partners that provide products and services to the domestic and international travel market.
Costs vary depending on level of participation, $525 to $875. All registration information is available on https://www.aianta.org/aitc/ or call 505-724-3592 for more information. This conference will be offered in rural co-op and is self-registration.
Program Summary:
This national conference focuses on tourism in Indian Country and shares knowledge, experience and best practices from tourism programs around the United States.
AOT Contacts:
Dawn Melvin, [email protected]
NOVEMBER 2022
Veteran’s Day – November 11, 2022
Thanksgiving– November 24, 2022
DECEMBER 2022
Christmas - December 25, 2022
ILTM CANNES LUXURY TRAVEL TRADE SHOW
Date:
December 5-8, 2022
Location:
Cannes, France
AOT Division:
Participants:
Audience:
Cost:
Trade
Participation is open to any Arizona luxury tourism entities.
Tour operators / an exclusive collection of luxury travel advisors representing high net worth travelers.
TBD
This event is self-registration at https://www.iltm.com/cannes/en-gb.html
Program Summary:
Whether you’re looking to break into the luxury travel market or you’ve been working in the industry for some time now, ILTM Cannes is an essential sales and marketing opportunity for travel specialists. At its heart, the show is highly curated meetings between the region’s most exclusive and sought after travel designers and the world’s finest hospitality brands.
AOT Contacts:
Jessica Remington, [email protected]
JANUARY 2023
New Year’s Day – January 1, 2023
Martin Luther King Day – January 16, 2023
CHICAGO TRAVEL & ADVENTURE CONSUMER SHOW / TRADE & MEDIA EVENT
Date:
January 14-15, 2023
Location:
Chicago, IL
AOT Division:
Participants:
Audience:
Cost:
Marketing (Travel & Adventure show booths), Trade & Media for Arizona event
Open to statewide DMO partners, CVBs & Chambers
Tour operators / an exclusive collection of luxury travel advisors representing high net worth travelers.
Varies
Program Summary:
This show sees thousands of consumers from one of Arizona’s target cities. Prior to the start of the show, on Friday, January 13, AOT will host a joint trade/media Arizona event for clients in downtown Chicago.
AOT Contacts:
Alena Hicks will be the main point of contact for the Travel & Adventure shows. She will distribute a participation form and booth information. This will be available in rural co-op. There will be a separate participation sign-up for the trade/media event on Friday, January 13, 2023 There will be no additional for this event if you are exhibiting at the show. If you are not exhibiting at the show, there will be a nominal participation fee. [email protected]
Marketing Partnerships: Alena Hicks at [email protected]
Trade & Media: Joanna Tejeda at [email protected]
MEXICO TRADE AND MEDIA MISSION – Brand USA Mission
Date:
January 30 - February 4, 2023
Location:
México City and Guadalajara, México
AOT Division:
Participants:
Audience:
Cost:
Trade & Media
AOT Only
Travel trade professionals and media representatives in Mexico City and Guadalajara
N/A
Program Summary:
AOT will join Brand USA and participate in a series of 1:1 meetings in Mexico City and Guadalajara to educate tour operators, travel agents and journalists about Arizona’s world class tourism amenities.
AOT Contacts:
Joanna Tejeda at [email protected] or 602-364-3715
FEBRUARY 2023
Chinese New Year – February 1, 2023
President’s Day – February 20, 2023
SUPER BOWL LVII - AOT BOOTH TBD
Date:
Sunday, February 12, 2023 (game)
AOT Division:
Audience:
Marketing
Consumers
AOT Contacts:
Alena Hicks, [email protected] or 602-364-3696
GO WEST SUMMIT
Date:
February 27 - March 3, 2023
Location:
Anchorage, AK
AOT Division:
Participants:
Audience:
Cost:
Trade
Self-Registration – Open to any Arizona Tourism Supplier. Info: https://www.gowestsummit.com/
International Travel Trade & Receptive Operators
$2,995 – This event is self-registration and will be offered in the FY23 Rural Co-op.
Program Summary:
Suppliers representing destinations, properties and attractions from the American West and tour operators from around the planet participate in multi-day appointment sessions.
AOT Contacts:
Jessica Remington, [email protected]
Joanna Tejeda, [email protected]
MARCH 2023
SWANSON'S AMERICAN TRAVEL DAY
Date:
March 4, 2023
Location:
Osby, Sweden
AOT Division:
Participants:
Audience:
Cost:
Trade
Open to all statewide DMO partners, CVBs & Chambers. Web: https://www.swansons.se/
International Travel Trade
$950 + tax (if applicable)
Program Summary:
More details to come
AOT Contacts:
IMM BERLIN TRAVMEDIA DAY
Date:
March 7, 2023
Location:
Berlin, Germany
AOT Division:
Participants:
Audience:
Cost:
Media Relations
Open to all statewide DMO partners, CVBs & Chambers. Website: https://travmedia.com/imm/
International Media
Varies. Based on membership
Program Summary:
IMM TravMedia is a self-registering event. IMM is established as the industry’s leading event for the media to meet travel and tourism brands. Exhibitors each enjoy a dedicated branded table where they can meet top travel journalists, editors and broadcasters to discuss their news, events and developments. A single-day networking and relationship-building opportunity for journalists and travel & tourism brands. Visit https://travmedia.com/immgermany for more info.
AOT Contacts:
Marjorie Magnusson, [email protected]
ITB BERLIN 2023
Date:
March 7-9, 2023
Location:
Berlin, Germany
AOT Division:
Participants:
Trade and Media
Open to statewide tourism suppliers (Trade & Media). AOT Trade will not have a booth presence in 2023. For meeting counter self-registration and more information, visit https://www.b-for.com/events/itb-berlin
Program Summary:
The ITB Berlin is the world's largest tourism trade fair. The companies represented at the fair include hotels, tourist boards, tour operators, system providers, airlines and car rental companies.
AOT Contacts:
Jessica Remington, [email protected].gov
FRANCE TRADE AND MEDIA MISSION
Date:
March 20-21, 2023 (In conjunction with AOT’s UK Trade & Media Mission)
Participants:
Cost:
Open to all statewide DMO partners, CVBs & Chambers
$1,250 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
Program Summary:
AOT’s media representative in France, B World Communication will coordinate a joint trade and media event along with one-on-one appointments with French travel trade and media.
AOT Contacts:
Media: Kim Todd, [email protected]
Trade: Jessica Remington, [email protected]
UK TRADE & MEDIA MISSION
Date:
March 22-24, 2023 (In conjunction with AOT’s France Trade & Media Mission)
Location:
London, England
AOT Division:
Participants:
Audience:
Cost:
Trade & Media
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first
AOT and its partners will host trade & media functions in London to educate the travel trade and journalists about Arizona’s world class tourism amenities. Additionally, we will schedule one-on-one appointments with travel trade and media.
$1,250 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
AOT Contacts:
Media: Kim Todd at [email protected]
Trade: Jessica Remington at [email protected]
USA TRAVEL SHOW SCANDINAVIA
Date:
March 23-24, 2023
Location:
Copenhagen, Denmark
AOT Division:
Participants:
Audience:
Cost:
Trade & Media
Open to all statewide DMO partners, CVBs & Chambers. AOT Trade will not have a table in 2023. For table self-registration and more information, visit https://usatravelshow.dk/
International Travel Trade & Media
$1,700 per exhibitor, $300 for additional representative and be offered in the FY23 Rural co-op (1 delegate only)
Program Summary:
Launched in 2012 – and only grown since then – USA Travel Show is the premier B2B Travel Show in Scandinavia with opportunities for U.S. destinations and hospitality brands to meet face to face with the Scandinavian travel trade and media. The travel show is organized by Atlantic Link on behalf of Discover America. Strategic partners include Brand USA and U.S. Travel Association. In 2023, we will introduce a two-day show as well as a hosted buyer/media program increasing the value for both media, buyers, and suppliers.
AOT Contacts:
Jessica Remington, [email protected]
APRIL 2023
Easter - April 9, 2023
DALLAS TRAVEL & ADVENTURE CONSUMER SHOW
Date:
April 1-2, 2023
Location:
Dallas, TX
AOT Division:
Participants:
Cost:
Marketing (Travel & Adventure show booths) There will be no additional off site media event in this market.
Open to statewide DMO partners, CVBs & Chambers
$3,650 Net/$1,825 Match – does not include travel and shipping
Program Summary:
This show sees thousands of consumers from one of Arizona’s target markets.
AOT Contacts:
Alena Hicks will be the main point of contact for the Travel & Adventure shows. She will distribute a participation form and booth information. This will be available in rural co-op.
Marketing Partnerships: Alena Hicks at [email protected]
Trade & Media: Joanna Tejeda at [email protected]
CHINA TRADE AND MEDIA MEETINGS (HYBRID)
Date:
April 18 (Beijing) and April 19 (Shanghai), 2023
Location:
In Person (AVIA Reps only; Beijing and Shanghai) Arizona delegates will join virtually.
AOT Division:
Participants:
Cost:
Trade & Media
Open to all statewide DMO partners, CVBs & Chambers
$300
Program Summary:
AOT’s trade and media representative in China, AVIA Reps, will coordinate interactive, Arizona themed trade and media events in Beijing and Shanghai on behalf of AOT. The opportunity to include your tourism assets in a PPT and/or video format is available for state partners.
AOT Contacts:
Trade & Media: Kim Todd, [email protected]
GERMAN TRADE MISSION
Date:
TBD
Location:
TBD
Participants:
Cost:
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first
$2,500 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
Audience:
AOT and its partners will host trade functions in Germany and German speaking regions (TBC*) to educate the travel trade about Arizona’s world class tourism amenities. Additionally, we will schedule one-on-one appointments with travel trade.
AOT Contacts:
Jessica Remington, [email protected]
TRAVEL CLASSICS INTERNATIONAL
Date:
April 24-27, 2023
Location:
Ireland
Participants:
International Travel Writers and Editors
Audience:
Travel Classics International is a premier travel writer conference that allows freelance travel writers the opportunity to meet with the industry's top editors from publications such as Afar, National Geographic Traveler, and Travel + Leisure, to name a few. AOT is a sponsor/co-host of Travel Classics West and traditionally sponsors and attends Travel Classics International.
AOT Contacts:
Kim Todd at [email protected]
MAY 2023
Memorial Day - May 29, 2023
IPW SAN ANTONIO - U.S. TRAVEL ASSOCIATION
Date:
May 20-24, 2023
Location:
San Antonio, TX (in-person)
AOT Division:
Participants:
Cost:
Trade & Media
Participation is open to anyone in the tourism industry. Visit http://www.ustravel.org for more information and to register.
Varies by exhibit size and is self-registration
Program Summary:
IPW organized by the US Travel Association, is the premier international trade show in the US attracting nearly 1,200 international tour operators and 250 travel journalists from more than 70 countries each year. AOT attends with staff and international representatives conducting 20-minute, pre-scheduled appointments over the course of three days. In addition to meeting with media at the Arizona booth, AOT also has the opportunity to meet with journalists at the Media Marketplace, which is typically held on the first day of the show.
AOT Booth co-op: AOT allow rural/tribal DMO’s to co-op in to sit in the AOT booth and share appointments with us at an affordable price. Space will be limited to one delegate per DMO on a first come/first serve basis. Please refer to the Rural co-op selection sheet for more information.
AOT Booth Look + Feel: If you are interested in having a unified look for this year’s show please contact Joanna Tejeda for more details and pricing.
AOT Contacts:
Joanna Tejeda, [email protected]
JUNE 2023
JULY 2023
Independence Day - July 4, 2023
ARIZONA GOVERNOR’S CONFERENCE ON TOURISM
Date:
July 13-15, 2023
Location:
Westin La Paloma, Tucson, AZ
AOT Division:
Participants:
Cost:
All Divisions
Open to all industry partners
TBD
Program Summary:
The Arizona Governor’s Conference on Tourism (GCOT) is the premier educational and information-sharing event in the state for travel professionals and destination marketers. GCOT provides its attendees the opportunity to exchange ideas with peers, learn from expert panelists, draw inspiration from nationally renowned speakers, and discover cutting-edge products and services. https://azgcot.com/
AOT Contacts:
Alena Hicks, [email protected]
AUGUST 2023
VISIT USA AUSTRALIA ROAD SHOW
Date:
TBD
Location:
Brisbane, Melbourne & Sydney
AOT Division:
Cost:
Trade & Media
Varies. Based on the number of cities you attend.
Program Summary:
Traditionally the Visit USA Expos are held in February and across multiple cities. Due to the upheaval of the previous two years, Visit USA plans to host expos in August 2022. Partners can register individually, please visit http://visitusa.org.au/ for more information.
AOT Contacts:
Jessica Remington, [email protected]