Trade & Media Events Calendar
These are events that we know of currently FY25. All events are subject to change.
Continual updates to the calendar will occur as plans are confirmed. AOT reserves the right to cancel or change dates, details and participation fees for trade shows, sales missions, media missions and press trips as needed.
JANUARY 2025
New Year’s Day – January 1, 2025
Martin Luther King Day – January 20, 2025
Chinese New Year – January 29, 2025
GO WEST SUMMIT
Date:
JANUARY 6-9, 2025
Location:
Palm Springs, CA
AOT Division:
Participants:
Cost:
CoOp Mktg Program:
Trade
Self-Registration – open to any Arizona Tourism Supplier - https://www.gowestsummit.com/
TBC – This event is self-registration
$1,500
Audience:
Program Summary:
International Travel Trade & Receptive Tour Operators
Suppliers representing destinations, properties and attractions from the American West and tour operators from around the planet participate in multi-day appointment sessions.
AOT Contacts:
Jessica Remington at [email protected]
Joanna Tejeda at [email protected]
IMM TRAVMEDIA DAY NYC
Date:
Location:
January 22-23, 2025 (Summit on the 22nd and appointments on the 23rd)
New York City
AOT Division:
Participants:
Cost:
Media Relations
Open to all statewide DMO partners, CVBs & Chambers
Varies based on membership
Program Summary:
IMM TravMedia is a self-registering event. Each delegate has their own table and set of media appointments to meet with top travel journalists, editors and broadcasters to discuss their news, events and developments. This is a networking and relationship-building opportunity and appointments are scheduled in the TravMedia portal. Visit https://travmedia.com/immusa/ for more info.
AOT Contacts:
Marjorie Magnusson, [email protected]
FEBRUARY 2025
President's Day - February 17, 2025
CANADA MEDIA MISSION
Date:
Location:
February 24-28, 2025
Toronto and Vancouver
AOT Division:
Participants:
Cost:
Co-Op Marketing Program:
Media Relations
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, and DMOs first
$2,500 per DMO, / 1 delegate per DMO. Please contact AOT if you wish to bring more than one delegate.
$1,250
Program Summary:
AOT’s media representative in Canada, Reach Global, will coordinate a media mission to meet with key media in Toronto and Vancouver
AOT Contacts:
Marjorie Magnusson, [email protected]
MARCH 2025
IMM BERLIN TRAVMEDIA DAY
Date:
Location:
Participants:
Cost:
AOT Division:
March 3, 2025
Berlin, Germany
Open to all statewide DMO partners, CVBs & Chambers Website: https://travmedia.com/imm/
Media
Varies on memebership
Program Summary:
IMM is a self-registering event. Each delegate has their own table and set of media appointments to meet with top travel journalists, editors and broadcasters to discuss their news, events and developments. A single-day networking and relationship-building opportunity. Visit https://travmedia.com/immgermany for more info.
AOT Contacts:
Marjorie Magnusson, [email protected]
ITB BERLIN 2025
Date:
Location:
Participants:
Cost:
March 4-6, 2025
Berlin, Germany
Open to statewide tourism suppliers (Trade). AOT Trade booth presence in 2025 TBD, contingent on FY25 Budget*. For meeting counter self-registration and more information, visit: https://www.b-for.com/events/itb-berlin
TBD
Program Summary:
The International Tourism Exchange ITB Berlin is known throughout the world as the leading trade fair for the global tourism industry. This makes ITB Berlin the main forum for communication and marketing for the worldwide tourism sector. It is an ideal opportunity for exhibitors to get their messages out to both trade visitors and the media. ITB is the world's largest travel industry trade show with more than 10,000 exhibitors from more than 180 countries competing for travel business from this important European market.
UK TRADE & MEDIA MISSION
Date:
March 24 & 25 (in conjunction with AOT’s France Trade and Media Mission)
Location:
London + Manchester
AOT Division:
Participants:
Cost:
Co-Op Marketing Program:
Trade and Media
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first
$1,750 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
$875
Program Summary:
AOT and its partners will host trade & media functions in London and Scotland to educate the travel trade and journalists about Arizona’s world-class tourism amenities. Additionally, we will schedule one-on-one appointments with travel trade and media.
AOT Contacts:
Media: Kim Todd, [email protected]
Trade: Jessica Remington, [email protected]
FRANCE TRADE AND MEDIA MISSION
Date:
Location:
March 26 & 27 ( in conjunction with AOT's UK Trade and Media Mission)
Paris
AOT Division:
Participants:
Cost:
Co-Op Marketing Program:
Trade and Media
Open to all statewide DMO partners, CVBs & Chambers
$1,750 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
$875
Program Summary:
AOT’s trade and media representative in France, B World Communication will coordinate a joint trade and media event along with one-on-one appointments with French travel trade and media.
AOT Contacts:
Media: Kim Todd, [email protected]
Trade: Jessica Remington, [email protected]
APRIL 2025
Easter - April 20, 2025
EASTERN CANADA TRADE SALES MISSION
Date:
April 7-11, 2025
Location:
Toronto & Montreal
AOT Division:
Participants:
Cost:
Co-Op Marketing Program
Trade
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first
$2,500
$1,250
Program Summary:
AOT’s trade representatives in Canada, GMS will coordinate a mission with one-to-one appointments in Toronto & Montreal.
AOT Contacts:
Joanna Tejeda, [email protected]
ACCENT WEST CONFERENCE
Date:
April 22-26, 2025
Location:
Mesa
AOT Division:
Participants:
Cost:
Trade
Participation is open to statewide tourism suppliers.
$699
Program Summary:
Delegates from around the United States and Canada will travel to Mesa AZ for the 3rd Annual Accent West.Produced by Mid-Atlantic Receptive Services (MARS) and hosted by Visit Mesa, the conference will better acquaint tour operators with destinations, hotels, attractions, and restaurants in the region.Speakers, brainstorming, itinerary planning, networking activities, a trade show and local area touring are among the activities offered to delegates.
AOT Contacts:
Deanna Nunemacher, [email protected]
MAY 2025
Memorial Day - May 26, 2025
JUNE 2025
IPW CHICAGO
Date:
June 14-18, 2025
Location:
Chicago, IL
AOT Division:
Participants:
Cost:
Co-Op Marketing Program:
Trade & Media
Participation is open to anyone in the tourism industry. Visit http://www.ustravel.org for more information and to register.
Varies by exhibit size and is self-registration
$2,500 (Limit up to 4 DMOs MAX)
Program Summary:
IPW, organized by the US Travel Association, is the premier international trade show in the US attracting nearly 1,200 international tour operators and 250 travel journalists from more than 70 countries each year. AOT attends with staff and international representatives conducting 20-minute, pre-scheduled appointments over three days. In addition to meeting with media at the Arizona booth, AOT also has the opportunity to meet with journalists at the Media Marketplace, which is typically held on the first day of the show.
AOT Booth co-op: AOT allows rural/tribal DMO’s to co-op in to sit in the AOT booth and share appointments with us at an affordable price. Space will be limited to one delegate per DMO (4 MAX) on a first come/first serve basis. Please refer to the Rural co-op selection sheet for more information.
AOT Contacts:
Trade: Joanna Tejeda, [email protected]
Media: Kim Todd, [email protected]