Trade & Media Events Calendar
These are events that we know of currently FY25. All events are subject to change.
Continual updates to the calendar will occur as plans are confirmed. AOT reserves the right to cancel or change dates, details and participation fees for trade shows, sales missions, media missions and press trips as needed.
JULY 2024
Independence Day - July 4, 2024
AUGUST 2024
ESTO - U.S. TRAVEL ASSOCIATION
Date:
August 10-13 2024
Location:
Columbus, OH
AOT Division:
Participants:
Cost:
Trade and Media
Travel Industry Education - State and City DMO Representatives
ESTO is self-registration. More information at: esto.ustravel.org
Program Summary:
ESTO (Educational Seminar for Tourism Organizations) is the premier annual learning and knowledge-sharing forum for destination marketing professionals.
AOT Contacts:
U.S. Travel Association
ARIZONA GOVERNOR'S CONFERENCE ON TOURISM
Date:
August 21-23, 2024
Location:
JW Marriott Scottsdale Camelback Inn Resort & Spa, Scottsdale, AZ
AOT Division:
Participants:
Cost:
All Divisions
Open to statewide industry partners
$500
Program Summary:
Industry tourism conference for networking, best practices and collaboration. https://azgcot.com/
AOT Contacts:
Kiva Couchon, [email protected]
SEPTEMBER 2024
Labor Day - September 2, 2024
GERMAN MEDIA MISSION
Date:
September 15-20, 2024
Location:
Hamburg and Berlin
AOT Division:
Participants:
Cost:
Media
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, and DMOs first
$3,500 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
Program Summary:
CoOp Marketing Program:
AOT’s media representative in Germany, Kaus Media, will coordinate media appointments and events in Hamburg and Berlin.
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$1,750
AOT Contacts:
Media: Marjorie Magnusson, [email protected]
AMERICAN CUP TOUR OPERATOR GOLF INVITATIONAL
Date:
September 22-27, 2024
Location:
Long Island, NY
AOT Division:
Participants:
Cost:
Trade
Participation is open to statewide tourism suppliers, and Destination Sponsors. This event is self-registration. Contact Terry Selk directly (email below)
$2,500
Audience:
Program Summary:
International Travel Trade & Media
An exclusive travel industry event featuring destination learning and networking with 20+ CEOs, MDs, Presidents, Owners, and decision-makers of travel-selling companies around the world. Sponsorships are available directly from Terry Selk, organizer at [email protected]
OCTOBER 2024
ROUTE 66 CENTENNIAL INTERNATIONAL GROUP PRESS TRIP
Date:
October 11-17, 2024
Location:
Route 66 towns, cities and attractions
Audience:
International Travel Writers (one from each market we have representation in including Australia, Canada, France, Germany, Mexico and the UK).
Program Summary:
AOT will work with DMO’s, suppliers and partners along Route 66 to highlight the Centennial of the Mother Road.
AOT Contacts:
Kim Todd, [email protected]
BRAND USA TRAVEL WEEK UK & EUROPE
Date:
October 21-24, 2024
Location:
London, England
AOT Division:
Participants:
Audience:
Cost:
CoOp Mktg Program:
Trade & Media
This event is self-registration at https://thebrandusa.com/travelweek
UK & European Tour operators / Media component
TBC
Cap on Trade $1,500
Program Summary:
Brand USA Travel Week is an immersive celebration of the United States showcasing the diverse range of travel experiences available in the U.S. The event will consist of three major components: The Brand USA Travel Expo B2B event, the Enrichment Series with educational sessions and the Brand USA Consumer Event.
AOT Contacts:
Trade: Jessica Remington, [email protected]
Media: Kim Todd, [email protected]
26th AMERICAN INDIGENOUS TOURISM CONFERENCE
Date:
October 28 - 31, 2024
Location:
Paragon Casino Resort, Marksville, LA
AOT Division:
Participants:
Cost:
American Indian Program
Participation is open to all Arizona tourism entities.
Costs vary depending on the level of participation. All registration information is available at https://ainta.org/aitc or call 505-724-3592 for more information. This conference will be offered in rural co-op and is self-registration.
Audience:
Program Summary:
U.S. and Arizona Tourism partners that provide products and services to the domestic and international travel market.
This national conference focuses on tourism in Indian Country and shares knowledge, experience and best practices from tourism programs around the United States.
AOT Contacts:
Dawn Melvin, [email protected]
NOVEMBER 2024
Veteran’s Day – November 11, 2024
Thanksgiving – November 28, 2024
NTA TREX (National Tour Association Travel Exchange)
Date:
November 17-20, 2024
Location:
Huntsville, AL
AOT Division
Cost:
Participants:
Audience:
Trade
TBD
Participation is open to any tourism supplier
Domestic tour operators and travel agents in the NTA network
Program Summary:
Travel Exchange is the National Tour Association’s annual convention, where our members get down to business. More than $400 million has been generated in only the last 3 years. But it’s even more: It’s a chance to meet the travel world under one roof, a chance to share ideas and turn handshakes into partnerships. TREX features the hottest travel product from every U.S. state, Canadian province and 30+ countries. If you don’t come to Milwaukee, you’re missing 80% of our tour operators who only attend Travel Exchange.
AOT Contacts:
Joanna Tejeda, [email protected]
TRAVEL CLASSICS WEST - Scottsdale
Date:
November 21-24, 2024
Location:
JW Marriott Scottsdale Camelback Inn Resort & Spa, Scottsdale, AZ
AOT Division:
Audience:
Media
U.S. and Canada-based freelance travel writers and editors.
Program Summary:
Program Summary:
Cost:
Co-Op Marketing Program:
Travel Classics West is a premier travel writer conference that allows freelance travel writers the opportunity to meet with the industry's top editors and freelance writers.
AOT will host a Media Marketplace with Arizona PR partners on Thursday, November 21st. Local Arizona media as well as Travel Classics writers will be invited to this event.
$400 to participate in Media Marketplace.
$200
AOT Contacts:
Kim Todd, [email protected]
AUSTRALIA TRADE & MEDIA MISSION
Date:
November 30, 2024 - December 7, 2024
Location:
Sydney, Melbourne and Brisbane
AOT Division:
Cost:
Participants:
Trade and Media
$3,500 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
Participation is open (Trade ONLY) to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first
Program Summary:
Co-Op Marketing Program:
AOT and its partners will host trade functions in Sydney, Melbourne and Brisbane to educate the travel trade about Arizona’s world-class tourism amenities. Additionally, we will schedule one-on-one appointments with trade. An AOT-only media mission will be conducted simultaneously to meet with key media representatives in these three cities.
$1,750
AOT Contacts:
Trade: Joanna Tejeda, [email protected]
Media: Kim Todd, [email protected]
DECEMBER 2024
Christmas – December 25, 2024
GERMAN TRADE MISSION
Date:
December 2-6, 2024
Location:
German cities and Zurich, TBC*
AOT Division:
Participants:
Cost:
CoOp Mktg Program:
Trade
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first
$3,500 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
$1,750
Program Summary:
AOT and its partners will host trade functions in Germany and German-speaking regions (TBC*) to educate the travel trade about Arizona’s world-class tourism amenities. Additionally, we will schedule one-on-one appointments with travel trade.
AOT Contacts:
Jessica Remington, [email protected]
ILTM CANNES LUXURY TRAVEL TRADE SHOW (TBC)
Date:
December 2-5, 2024
Location:
Cannes, France
AOT Division:
Participants:
Cost:
Trade
Participation is open to any Arizona luxury tourism entities.
TBD / This event is self-registration at https://www.iltm.com/cannes/en-gb.html
Program Summary:
ILTM Cannes is a sales and marketing opportunity for luxury travel specialists. The show includes pre-scheduled appointments, educational sessions and networking for the most exclusive travel designers and the world’s finest hospitality brands. *At this time, AOT will not have a presence at this event.
AOT Contacts:
Jessica Remington, [email protected]
JANUARY 2025
New Year’s Day – January 1, 2025
Martin Luther King Day – January 20, 2025
Chinese New Year – January 29, 2025
GO WEST SUMMIT
Date:
JANUARY 6-9, 2025
Location:
Palm Springs, CA
AOT Division:
Participants:
Cost:
CoOp Mktg Program:
Trade
Self-Registration – open to any Arizona Tourism Supplier - https://www.gowestsummit.com/
TBC – This event is self-registration
$1,500
Audience:
Program Summary:
International Travel Trade & Receptive Tour Operators
Suppliers representing destinations, properties and attractions from the American West and tour operators from around the planet participate in multi-day appointment sessions.
AOT Contacts:
Jessica Remington at [email protected]
Joanna Tejeda at [email protected]
IMM TRAVMEDIA DAY NYC
Date:
Location:
January 22-23, 2025 (Summit on the 22nd and appointments on the 23rd)
New York City
AOT Division:
Participants:
Cost:
Media Relations
Open to all statewide DMO partners, CVBs & Chambers
Varies based on membership
Program Summary:
IMM TravMedia is a self-registering event. Each delegate has their own table and set of media appointments to meet with top travel journalists, editors and broadcasters to discuss their news, events and developments. This is a networking and relationship-building opportunity and appointments are scheduled in the TravMedia portal. Visit https://travmedia.com/immusa/ for more info.
AOT Contacts:
Marjorie Magnusson, [email protected]
FEBRUARY 2025
President's Day - February 17, 2025
CANADA MEDIA MISSION
Date:
Location:
February 24-28, 2025
Toronto and Vancouver
AOT Division:
Participants:
Cost:
Co-Op Marketing Program:
Media Relations
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, and DMOs first
$2,500 per DMO, / 1 delegate per DMO. Please contact AOT if you wish to bring more than one delegate.
$1,250
Program Summary:
AOT’s media representative in Canada, Reach Global, will coordinate a media mission to meet with key media in Toronto and Vancouver
AOT Contacts:
Marjorie Magnusson, [email protected]
MARCH 2025
IMM BERLIN TRAVMEDIA DAY
Date:
Location:
Participants:
Cost:
AOT Division:
March 4-6, 2025
Berlin, Germany
Open to all statewide DMO partners, CVBs & Chambers Website: https://travmedia.com/imm/
Media
Varies on memebership
Program Summary:
IMM is a self-registering event. Each delegate has their own table and set of media appointments to meet with top travel journalists, editors and broadcasters to discuss their news, events and developments. A single-day networking and relationship-building opportunity. Visit https://travmedia.com/immgermany for more info.
AOT Contacts:
Marjorie Magnusson, [email protected]
ITB BERLIN 2025
Date:
Location:
Participants:
Cost:
March 4-6, 2025
Berlin, Germany
Open to statewide tourism suppliers (Trade). AOT Trade booth presence in 2025 TBD, contingent on FY25 Budget*. For meeting counter self-registration and more information, visit: https://www.b-for.com/events/itb-berlin
TBD
Program Summary:
The International Tourism Exchange ITB Berlin is known throughout the world as the leading trade fair for the global tourism industry. This makes ITB Berlin the main forum for communication and marketing for the worldwide tourism sector. It is an ideal opportunity for exhibitors to get their messages out to both trade visitors and the media. ITB is the world's largest travel industry trade show with more than 10,000 exhibitors from more than 180 countries competing for travel business from this important European market.
UK TRADE & MEDIA MISSION
Date:
March 24 & 25 (in conjunction with AOT’s France Trade and Media Mission)
Location:
London + Scotland
AOT Division:
Participants:
Cost:
Co-Op Marketing Program:
Trade and Media
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first
$1,750 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
$875
Program Summary:
AOT and its partners will host trade & media functions in London and Scotland to educate the travel trade and journalists about Arizona’s world-class tourism amenities. Additionally, we will schedule one-on-one appointments with travel trade and media.
AOT Contacts:
Media: Kim Todd, [email protected]
Trade: Jessica Remington, [email protected]
FRANCE TRADE AND MEDIA MISSION
Date:
Location:
March 26 & 27 ( in conjunction with AOT's UK Trade and Media Mission)
Paris
AOT Division:
Participants:
Cost:
Co-Op Marketing Program:
Trade and Media
Open to all statewide DMO partners, CVBs & Chambers
$1,750 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
$875
Program Summary:
AOT’s trade and media representative in France, B World Communication will coordinate a joint trade and media event along with one-on-one appointments with French travel trade and media.
AOT Contacts:
Media: Kim Todd, [email protected]
Trade: Jessica Remington, [email protected]
USA TRAVEL SHOW SCANDINAVIA
Date:
TBD
Location:
Copenhagen, DK
AOT Division:
Participants:
Cost:
Trade and Media
Open to all statewide DMO partners, CVBs & Chambers. For table self-registration and more information, visit https://usatravelshow.dk/
TBD
Program Summary:
Launched in 2012 – and only grown since then – USA Travel Show is the premier B2B Travel Show in Scandinavia with opportunities for U.S. destinations and hospitality brands to meet face-to-face with the Scandinavian travel trade and media. The travel show is organized by Atlantic Link on behalf of Discover America. Strategic partners include Brand USA and the U.S. Travel Association. At this time, AOT will not have a presence at this event.
AOT Contacts:
Jessica Remington, [email protected]
APRIL 2025
Easter - April 20, 2025
EASTERN CANADA TRADE SALES MISSION
Date:
April 7-11, 2025
Location:
Toronto & Montreal
AOT Division:
Participants:
Cost:
Co-Op Marketing Program
Trade
Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, DMOs first
$2,500
$1,250
Program Summary:
AOT’s trade representatives in Canada, GMS will coordinate a mission with one-to-one appointments in Toronto & Montreal.
AOT Contacts:
Joanna Tejeda, [email protected]
MAY 2025
Memorial Day - May 26, 2025
JUNE 2025
IPW CHICAGO
Date:
June 14-18, 2025
Location:
Chicago, IL
AOT Division:
Participants:
Cost:
Co-Op Marketing Program:
Trade & Media
Participation is open to anyone in the tourism industry. Visit http://www.ustravel.org for more information and to register.
Varies by exhibit size and is self-registration
$2,500 (Limit up to 4 DMOs MAX)
Program Summary:
IPW, organized by the US Travel Association, is the premier international trade show in the US attracting nearly 1,200 international tour operators and 250 travel journalists from more than 70 countries each year. AOT attends with staff and international representatives conducting 20-minute, pre-scheduled appointments over three days. In addition to meeting with media at the Arizona booth, AOT also has the opportunity to meet with journalists at the Media Marketplace, which is typically held on the first day of the show.
AOT Booth co-op: AOT allows rural/tribal DMO’s to co-op in to sit in the AOT booth and share appointments with us at an affordable price. Space will be limited to one delegate per DMO (4 MAX) on a first come/first serve basis. Please refer to the Rural co-op selection sheet for more information.
AOT Contacts:
Trade: Joanna Tejeda, [email protected]
Media: Kim Todd, [email protected]
TBD 2025
LOS ANGELES RECEPTIVE TOUR OPERATOR MISSION
Date:
TBD
Location:
Greater Los Angeles Area
AOT Division:
Participants:
Cost:
Audience:
Trade
Participation is open to any Arizona tourism entity.
TBD
European, Chinese & Japanese tour operators
Program Summary:
We will host at least 3 events in the Los Angeles area, targeting specific European, Japanese and Chinese Receptive Tour Operators.
AOT Contacts:
Trade: Jessica Remington, [email protected]
MEXICO TRADE & MEDIA SALES MISSION
Date:
TBD
Location:
TBD
AOT Division:
Participants:
Trade and Media
AOT Only
Program Summary:
AOT’s representatives in Mexico, CWW, will coordinate a joint trade & media sales mission with one-to-one appointments, cities TBC*
AOT Contacts:
Joanna Tejeda, [email protected]