Trade & Media Events Calendar
These are events that we know of currently FY25. All events are subject to change. Continual updates to the calendar will occur as plans are confirmed. AOT reserves the right to cancel or change dates, details and participation fees for trade shows, sales missions, media missions and press trips as needed.
Download the FY25 Trade & Media Events Calendar PDF below.
Upcoming Events
ESTO – U.S. Travel Association
Date: August 17-19, 2025
Location: Phoenix, AZ
AOT Division: Trade & Media
Participants: Travel Industry Education – State and City DMO representatives
Cost: ESTO is self-registration. More information at: esto.ustravel.org
Program Summary: ESTO (Educational Seminar for Tourism Organizations) is the premier annual learning and knowledge-sharing forum for destination marketing professionals.
Informa - Connect Marketplace
Date: August 25-27, 2025
Location: Miami, FL
Participants: Participation is open to any tourism supplier
Cost: $1,950.00 – $5,650.00
Website: https://informaconnect.com/connect-marketplace/
Audience: Receptive tour operators based in North America
Program Summary: Signature AI-powered, one-on-one business meetings and unforgettable networking experiences designed to foster meaningful connections that last long after Connect Marketplace. Informa invites bold speakers and industry leaders to share the latest trends, strategies, and insights you won’t find anywhere else. With 200+ exhibitors showcasing their cutting-edge solutions, you’ll find everything you need at Connect.
AOT Contact: Deanna Nunemacher, dnunemacher@tourism.az.gov
Travel Classics International
Date: October 13-16, 2025
Location: Quebec City, Quebec
AOT Division: Media
Audience: U.S. and Canada-based freelance travel writers and editors.
Program Summary: Travel Classics West is a premier travel writer conference that allows freelance travel writers the opportunity to meet with the industry’s top editors and freelance writers.
AOT Contact: Kim Todd, ktodd@tourism.az.go
Brand USA Travel Week UK & Europe
Date: October 20-23, 2025
Location: London, England
Participants: This event is self-registration at https://thebrandusa.com/travelweek
Cost: $9,500 – Trade / $2,000 – Media
CoOp Mktg Program: Cap on Trade $1,500
Audience: UK & European Tour operators / Media component
Program Summary: Brand USA Travel Week is an immersive celebration of the United States showcasing the diverse range of travel experiences available in the U.S. The event will consist of three major components: The Brand USA Travel Expo B2B event, the Enrichment Series with educational sessions and the Brand USA Consumer Event.
AOT Contact: Trade: Joanna Tejeda, jtejeda@tourism.az.gov
Media: Kim Todd, ktodd@tourism.az.gov
27th American Indigenous Tourism Conference
Date: October 27 – 30, 2025
Location: Pearl River Resort, Choctaw, Mississippi
AOT Division: American Indian Program
Participants: Participation is open to all Arizona tourism entities.
Cost: Costs vary depending on the level of participation. All registration information is available at https://www.aianta.org/aitc/ or call 505-724-3592 for more information. This conference will be offered in rural co-op for up to 5 individuals and is self-registration.
Audience: U.S. and Arizona Tourism partners and Tribal entities that provide products and services to the domestic and international travel market.
Program Summary: This national conference focuses on tourism in Indian Country and shares knowledge, experience and best practices from tourism programs around the United States.
AOT Contact: Dawn Melvin, dmelvin@tourism.az.gov
AAA National Travel Conference
Date: October 27-29, 2025
Location: Scottsdale
AOT Division: Trade
Participants: Self-Registration – open to statewide tourism receptive operators, hotels and attractions
Cost: TBD
Program Summary: AAA’s annual event that helps support travel options for their 65+ million members. AAA Travel executives from all AAA clubs in North America and CAA clubs in Canada and representatives from all of their travel partners will be in attendance. By connecting with this influential group during dedicated networking sessions, meals, and interactive evening events, you will be able to showcase your destination and collaborate on future partnerships.
AOT Contact: Deanna Nunemacher, dnunemacher@tourism.az.gov
Mexico Trade & Media Mission
Date: November 3-7, 2025
Location: Guadalajara and Mexico City
AOT Division: Trade and Media
Participants: Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, and DMOs.
Cost: $3,500 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
CoOp Mktg Program: $1,750
Program Summary: AOT and its partners will host trade & media functions in Guadalajara and Mexico City to educate the travel trade and journalists about Arizona’s world-class tourism amenities. Additionally, we will schedule one-on-one appointments with travel trade and media.
AOT Contacts: Trade: Joanna Tejeda, jtejeda@tourism.az.gov
Media: Kim Todd, ktodd@tourism.az.gov
NTA TREX (National Tour Association Travel Exchange)
Date: November 9-12, 2025
Location: Ottawa, Ontario, CA
Participants: Participation is open to any tourism supplier
Cost: $1,595-$2,995
Website: https://ntatravelexchange.com/
Audience: Domestic tour operators and travel agents in the NTA network
Program Summary: Travel Exchange is the National Tour Association’s annual convention, where members get down to business. But it’s even more: It’s a chance to meet the travel world under one roof, a chance to share ideas and turn handshakes into partnerships and conduct one-on-one business appointments. TREX features the hottest travel product from every U.S. state, Canadian province and 30+ countries. If you don’t attend TREX,, you’re missing 80% of our tour operators who only attend Travel Exchange.
AOT Contact: Deanna Nunemacher, dnunemacher@tourism.az.gov
German Media Mission
Date: November (dates TBD)
Location: Vienna, Austria and Zurich, Switzerland
AOT Division: Media
Participants: Participation is open to statewide tourism suppliers. Preference will be given to Arizona CVBs, Chambers, and DMOs.
Cost: $3,500 per DMO / 1 delegate per DMO. Contact AOT if you wish to bring more than one delegate.
CoOp Mktg Program: $1,750
Program Summary: AOT and its partners will host media functions in Vienna and Zurich to educate media representatives about Arizona’s world-class tourism amenities. Additionally, we will schedule one-on-one appointments with key media. AOT’s media representative in Germany, Kaus Media, will coordinate media appointments and events in these key German speaking cities.
AOT Contact: Marjorie Magnusson, mmagnusson@tourism.az.gov
ILTM Cannes Luxury Travel Trade Show (TBC)
Date: December 1-4, 2025
Location: Cannes, France
Participants: Participation is open to any Arizona luxury tourism entities.
Cost: TBD / This event is self-registration at https://www.iltm.com/cannes/en-gb.html
Audience: Tour operators / an exclusive collection of luxury travel advisors representing high net-worth travelers.
Program Summary: ILTM Cannes is a sales and marketing opportunity for luxury travel specialists. The show includes pre-scheduled appointments, educational sessions and networking for the most exclusive travel designers and the world’s finest hospitality brands. *At this time, AOT will not have a presence at this event.
Contact: Joanna Tejeda, jtejeda@tourism.az.gov
International Press Group
Date: December
Locations: TBD
Theme: Route 66 Centennial
Audience: International Travel Writers (one from each market we have representation in including Australia, Canada, France, Germany, Mexico and the UK) will explore Route 66 in preparation for the Centennial celebration.
Program Summary: TBD
AOT contact: Kim Todd at ktodd@tourism.az.gov
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